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How to Remove Double or Extra Spaces in Word (2003-2016)

Probably you’ve encountered this problem: you’ve just finished your lengthy word document and its time to review it for typos, grammar etc. You do that quickly thanks to the Spelling and Grammar check however errors still aplenty though not to your poor naked eyes.

So, you seek carefully and ye finds those devilish double spaces that were hiding from your sight. Problem is, they’re too many to remove them one by one.

Fortunately, we can use the Find and Replace function to quickly replace these extra spaces between words and sentences in one go.


Replace the Extra Spaces

Just to point this out, double or multiple spaces often occur due to pasting texts from other documents with different formatting like webpages or eBooks. So you may want to take a good look when doing that to avoid this whole scenario.

1. Open your faulty word document.

2. In the ribbon go to the Home tab and on the right end click open the Replace function. For Word 2003, go to Edit in the toolbar then Replace. Alternatively, you can open it using the shortcut Ctrl + H.

Replace Option in the Ribbon

3. In the find what textbox key in the blank spaces you wish to remove e.g. if two, press the space bar twice, if three, press the space bar thrice and so on.

Find & Replace Spaces

4. In the replace with textbox key in a single blank space i.e. press the space bar once. If you intend to replace with more, just key in more spaces.

5. Now just click the Replace All button and Word will replace the double/multiple spaces with the normal single space. That’s it.

Now wasn’t that quick. This has saved me countless hours so much so that at its discovery I decided to make the linked video tutorial to share this tip with the rest of the human civilization. Anyways thanks for reading and feel free to share this if you find it useful.



Kelvin Kathia is a blogger that's passionate about finding and sharing solutions to everyday tech problems. He's the founder and editor of Journey Bytes, a tech blog and YouTube channel. Feel free to leave me comments or questions regarding this post or by contacting me directly.

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